← Home

Privacy Policy

Effective date: 17 May 2026 Last updated: 17 May 2026

This Privacy Policy explains what personal data Calcudesk collects when you visit our website at https://calcudesk.com (the "Site"), how we use it, who we share it with, and the rights you have under Singapore's Personal Data Protection Act 2012 (PDPA) and other applicable laws.

Calcudesk is operated by Synergy Accounting Pte Ltd (UEN: 201321913D), a company registered in Singapore with its office at 9 Canberra Drive, Singapore 768070 ("we", "us", "our"). If you have any questions, write to admin@calcudesk.com.

In short

1. What we collect, and why

1.1 Web server logs (always collected)

Our hosting provider (Vercel) records standard server access logs for every request: your IP address, the URL you requested, the time of the request, your browser's user-agent string, and the referring page. These logs help us spot abuse, debug errors, and keep the site online. They are retained by Vercel under their data-retention policies and not used for marketing.

1.2 Analytics — Google Analytics 4 (only with your consent)

If you click "Accept" on our cookie consent banner, we load Google Analytics 4 (measurement ID G-VYE1XGWS87). GA helps us understand which pages visitors find useful and where they come from. We have enabled IP anonymisation. We do not pass any personally identifying information to GA.

If you click "Decline" — or do not interact with the banner — no GA scripts load and no analytics data is collected from your visit.

You can change your choice at any time via the "Cookie preferences" link in our footer.

1.3 Discovery call bookings — Microsoft Bookings

When you click "Book a discovery call", a modal opens with an embedded booking page from Microsoft Bookings (outlook.office.com), part of our Microsoft 365 subscription. The information you enter there (your name, email, and anything else you tell us) is collected and processed by Microsoft on our behalf. We use it solely to schedule and prepare for the call.

If you do not click "Book", nothing from the booking page loads and no data is sent to Microsoft.

1.4 Direct contact — email and WhatsApp

If you email us (admin@calcudesk.com) or message us via WhatsApp (+65 8988 1382), we receive whatever you choose to send. We use it only to respond to and follow up on your enquiry. WhatsApp messages are processed by Meta under Meta's own terms.

1.5 Cookie-consent preference (browser localStorage)

When you choose Accept or Decline on the consent banner, we store your choice in your browser's localStorage (calcudesk-consent key) for 12 months so we don't keep asking. This is technically a browser storage key, not a server-side cookie, and it contains no personal data — just accepted or declined plus a timestamp.

1.6 What we don't collect

We do not run a contact form, signup form, newsletter subscription, comment system, or user account on the Site. There is no chat widget. There are no advertising, retargeting, or social media tracking pixels.

2. How we use your data

We use the data described above only to:

We do not use your data for automated decision-making, profiling for marketing, or training AI models.

3. Who we share it with

We share personal data only with the service providers we need to run the Site and our business:

Provider What they handle Where they process it
Vercel Inc. Static site hosting, server access logs United States (primary), with edge caching globally
Google LLC Analytics (GA4, on consent); Fonts (typography only) United States
Microsoft Corporation Microsoft Bookings (booking widget); Microsoft 365 email and calendar United States and global Microsoft data centres
Meta Platforms Inc. WhatsApp messaging (only if you initiate) United States

We do not sell or rent your personal data. We do not share it with advertisers, brokers, or marketing partners.

If we ever instruct a contractor to assist us on a discovery call follow-up or service delivery, we will tell you, and they will be bound by equivalent confidentiality obligations.

4. International transfer of data

Because we use Vercel, Google, Microsoft, and Meta, some of your data is processed outside Singapore — primarily in the United States and other regions where these providers operate. We have selected these providers because they offer protections comparable to Singapore's PDPA through standard contractual clauses, certifications, and published privacy commitments (see Section 26 of the PDPA — the Transfer Limitation Obligation).

5. How long we keep it

Data Retention
Server access logs (Vercel) As per Vercel's standard retention (typically rolling 30 days)
Analytics data (Google, if consented) Google's default data-retention setting on our property is 14 months
Booking data (Microsoft Bookings) Kept while the prospect/client relationship is active; archived for up to 18 months for follow-up
Email and WhatsApp threads Retained for up to 18 months for context and continuity
Cookie-consent preference (your browser) 12 months from your decision

We may keep limited records longer where required to meet legal, accounting, or audit obligations.

6. Your rights

Under the Singapore PDPA, you have the right to:

If you are in the European Union, the United Kingdom, or another jurisdiction with separate data-protection laws, you may have additional rights under those laws (such as the right to data portability or to object to processing). Please contact us and we will assess your request in line with the applicable framework.

To exercise any of these rights, email admin@calcudesk.com with the subject line "Privacy request". We will respond within 30 days.

7. Security

We take reasonable steps to protect personal data, including using HTTPS across the Site, restricting access to systems on a need-to-know basis, and choosing reputable service providers. No system is perfectly secure; we will tell you and the PDPC if we ever become aware of a breach that materially affects your data.

8. Children

The Site and our services are intended for business decision-makers. We do not knowingly collect personal data from anyone under 13. If you believe a child has shared personal data with us, please contact us and we will delete it.

9. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top. For material changes that affect what data we collect or how we use it, we will publish a notice on the Site for at least 30 days.

10. Contact

For any privacy question, request, or complaint:

Back to home Book a free discovery call